How to use this work order generator
Fill in the job-site address, who the work is assigned to, and the scheduled date. List the scope of work as line items — each task, plus the materials and equipment it needs. Choose whether to show or hide prices: leave them on for a customer copy that confirms the agreed amounts, or turn them off for an internal shop copy the crew carries into the field. Export the PDF, which includes an authorization signature line. The draft saves in your browser, so nothing is uploaded.
What to put on a work order
- The job — job-site address, customer, work-order number, and date.
- The assignment — who is doing the work and when it is scheduled.
- The scope — itemized tasks with quantities, plus materials and equipment.
- Prices (optional) — shown on a customer copy, hidden on an internal one.
- Authorization — a signature line so the work is signed off before it starts.
Where the work order fits
Win the job with an estimate, hand the crew a work order to execute it, then bill with an invoice and close it out with a receipt. Using one tool for all four keeps your paperwork consistent and your job records tied together.
A worked example
A repair job is assigned to Mike for next Tuesday at 123 Oak St: 4 hours of labor, $120 of materials, and a service call. On the customer copy the work order shows the amounts and totals; untick “Show prices” and the same work order prints just the scope and quantities for the shop copy — same job, two purposes, one tool.