How to make a receipt with this tool
Start from the example lines and make them yours: describe what the customer paid for — labor, materials, parts, a service call — with a quantity and price. Add your sales-tax rate if it applies, choose the payment method, and enter the amount paid. Leave the amount blank and the receipt is marked paid in full; enter a smaller number and it records the balance still due. Export the PDF to hand over or email. Nothing is uploaded — the draft saves in your browser, so it is still here next time.
What a good receipt includes
- Who and when — your business, the customer, a receipt number, and the date paid.
- What was paid for — itemized lines, not one lump sum, so the record is clear.
- The money — subtotal, tax, total, the amount paid, and any remaining balance.
- How they paid — cash, card, check, or bank transfer.
- Proof — a “PAID” mark when the balance is zero, so there is no ambiguity later.
Invoice or receipt — which do you need?
Send an invoice when you are asking to be paid, and give a receipt once the money is in. If you quote first, build the number with an estimate, bill it as an invoice, then close the loop with a receipt here. All three use the same clean letterhead so your paperwork looks consistent.
A worked example
A customer pays for 4 hours of labor at $85, $120 of materials, and a $75 service call. With 8.25% tax on the materials, the tool lands on a $544.90 total. Leave “amount paid” blank and the receipt is stamped PAID in full; enter $300 instead and it shows $300 paid with a $244.90 balance due. Every figure totals in integer-precise cents, so the receipt always adds up.